A New York education agency obtained federal funding to create a new Educational Data Portal (EDP) – a reporting system for education providers, policy makers, students and parents to support instruction and student learning. To realize full benefit of the EDP, the agency needed assistance building a procurement process (RFP) for products and services to develop, test, deploy, and support the EDP.

NYSTEC used a combination of reviews, interviews, and group workshops to collect and document the initial set of requirements for the RFP.  NYSTEC led the development of each RFP and tailored specific RFP-document language/sections based on recommendations by the agency Project Team and NYSTEC’s previous experience working on technology procurements. NYSTEC also led the development of the Evaluation Plan that was used in the vendor proposal evaluations and in the eventual vendor selections.

Through the use of two RFPs and the evaluation/selection plan, the agency was able to leverage existing and planned assets and award appropriate contracts to a thoroughly vetted group of contractors, who provided the technology, products, and services required to successfully deploy and support the EDP.